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Executive Administrative Assistant

πŸ•’ 10 days ago
Executive SupportCalendar ManagementTravel CoordinationExpense Management

πŸ“œ Description

  • Monitor, triage, and organize the President's email inbox; draft/send responses as needed.
  • Own the President's calendar, scheduling and resolving conflicts across multiple time zones.
  • Book domestic and international travel, preparing detailed itineraries and managing logistics.
  • Reconcile credit card statements and prepare timely expense reports in line with company policy.
  • Attend virtual meetings on behalf of the President, taking notes and summarizing key points.
  • Draft and manage confidential written communications with discretion.

πŸ› οΈ Requirements

  • Minimum 5 years of experience as an Executive Assistant or similar senior support role.
  • Experience with Outlook email and calendar tools.
  • Exceptional written and verbal communication skills.
  • Proven experience managing complex calendars and travel logistics.
  • Experience reconciling expenses and preparing expense reports.
  • High level of discretion and professionalism with confidential information.
  • Strong proficiency with Microsoft Office / Google Workspace.
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